Advanced Billing Solutions, LLC

What are the Benefits for Outsourcing Your Billing?

On the face of it, I guess you can sum it up this way.  Business owners should focus their time and energy on the tasks that bring more money into the business, while delegating all other “low dollar” tasks to others.

Meaning, to maximize your business you need to focus your energy on the essential functions of your business that keep you in business, such as:

• marketing for new customers/clients
• on-going marketing to existing customers/clients
• doing the “high dollar” tasks that can’t be outsourced (you know better what this means for your particular business)

What about all the rest?  Well, think of it this way.  Is administrative busy-work the best use of your time?  Think about it.

Not to mention, here are a list of five (5) ways outsourcing your business to a billing services company can help you with the bottom line…

1. help you get paid on time
2. help you make more money
3. help improve your cash flow
4. help you build your business
5. help you retain customers

How can it do all that?

Get Paid On Time

If you want to get paid on time, you have to invoice on time.  If you are a landscaper, it means getting your cut list out the door on time, every month.  And then making it easy for your customers to pay you.

Do you accept credit cards?  If not, maybe you should.

On a side note, my other business is merchant processing.  You can visit the site by following the link.  It is a documented fact that accepting payments by credit card will help you get paid much quicker.  People pay for all types of goods and services by credit, and are more likely to “take out plastic” than write a check.

By accepting credit cards, you speed up the payment process because people are more likely to pay by credit card then with a check.

Additionally, payments by credit card can be processed from your desk with a computer, with money deposited into your account 24 to 48 hours later.

No more waiting on checks.  No more waiting for “out of town” checks to clear.

For more information, check out this article on merchant accounts and checks by following the link.

Do you have clear records on which customers have paid, and which ones still owe you money?  If not, your accounts receivables are a mess.

Being able to quickly account for who has paid you, and who hasn’t, is important for your business and your cash flow.  How much time are you wasting each month just trying to figure out who has paid, who is late, and then re-invoicing those customers who owe you money.

Having a monthly financial report goes a long way to streamlining your billing process.

We’ll address the other four (4) points in upcoming articles, so come back when you get a chance.  You can always bookmark our site as well. So stay tuned…

Next Steps…

Ready to get started.  Currently we are offering a…

30 Day FREE “no-cost, no-strings-attached” Trial

Test the program with our “no-cost, no-strings-attached” test drive.  Prove to yourself that it’s the “easy-breezy” system you’ve been waiting for.  If you’re not happy with the results simply let us know.  You risk nothing.

Here’s how the program works:

1. You or your crew call a toll free number and leave a message regarding work done (date, time, etc.)
2. Your voice message becomes an email.
3. We create the invoice based on your notes
4. If we have any questions we give you a call on our dime
5. Once invoices are ready we mail them for you

What could be easier than that?

To discover how we can help to automate your lawn service billing process, visit the link to give us a call at 877-262-3712. For legal billing services simply follow the link.

Are you in another industry?  No problems.  Our billing system is ideal for just about any professional practice.  Leave us a comment below to discover how we can help you and we’ll reply by email.

We look forward to helping you streamline your billing process.

Two Billing Issues to Consider

Before using a billing services company to handle your lawn maintenance invoices, there are really two important points you need to consider.

What are they?

The first point you need to figure out is what system will be in place to automate your billing process.

Here’s what I mean.

Let’s say you have a list of customers.  You know which schedule they are on (hopefully).  Now, the question is, how will you get your cut list over to the billing company?  Electronically?  By fax?  Log in to the site?

And what about the other maintenance issues that come up (i.e. aren’t regularly scheduled).  How will you notify the billing company so that they can quickly bill for your time and effort.

Why does this matter?

Because the main reason to outsource your billing is to automate your cash flow.

You could use a software program instead of a billing company.  But then you (or someone else) will have to print invoices, stuff envelopes, and stick stamps on all the bills.

Now, maybe you enjoy doing this, but most people don’t.  So automating the process and creating a smooth workflow will ensure that your invoices go out the door on time.

Automate Your Billing Process

The second involves how quickly they will get your invoices out the door and delivered to your clients.  Here’s a simple rule that has yet to be proven false: the quicker you invoice clients, the quicker they will pay you.

But that’s only half the battle.  For example:

1. What system is in place to track unpaid bills?
2. Will they accept payment for you to deposit into your bank account?
3. Do you accept credit cards?  Will they process your payments electronically for you?
4. What type of financial reporting will you receive?
5. What systems are in place to send out “second notices?”
6. Are rebills included in the program fee?

Though it may seem like a lot to consider, setting things up properly in the first place will simplify the most important part — having money in your bank account.

So be sure to ask your lawn service billing company just what you’ll receive by outsourcing your billing headaches to them.

The bottom line is this: you want to maintain (or grow) your business.  You have crews to manage, customers to keep happy, and a thousand other business headaches to deal with on a regular basis.  Worrying about getting paid should NOT be one of them.

So let us help you get paid on time.  And hassle free.

Customer Billing Simplified…

So what key questions should you ask a billing company before signing up with them?  Here’s a short list for your review:

1. What is involved in the fee (i.e. postage, envelopes, etc)?
2. Is there a monthly fee, even during winter months/downtime?
3. What reporting is provided?
4. Will follow up invoices (i.e. Second Notices) be included in the program fee

If you’d like to discover how we can help to automate your lawn service billing process, visit the link to give us a call at 877-262-3712.  We look forward to helping you streamline your billing process.